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Job Opening details:-
Company Name :- Distinctive Schools
Position Name :- Executive Assitant to the CEO
Company Location :- Chicago, IL 60607
Job Category :- GENERAL
Full Job Description :-
Position Title: Executive Assistant to the CEO
F.T.E: 1.0
Location: 910 W. Van Buren, Ste. 315, Chicago, IL 60607
Reports To: CEO
Start Date: Immediately
The Mission of Distinctive Schools, an educational practice leader committed to social justice and the elevation of access and achievement in historically marginalized communities, is to support each child in becoming an engaged and curious learner, a confident self-advocate, and a creative problem-solver by setting high expectations and nurturing a positive culture that honors diversity, collaboration, and optimism.
Position Description:
A Distinctive Schools Executive Assistant enhances the executives’ effectiveness by providing information management support, representing the executives to others, and managing daily functions. This position also provides front counter support including, but not limited to answering phones, taking messages, directing calls and coordinating general office operations. This person will:
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Compose effective correspondence independently and edit a wide variety of materials such as electronic correspondence, reports, contracts, forms, applications, memoranda, and other documents
Prepare and distribute selected meetings agendas and reports including research, preparation, and production of data and supportive material
Exercise considerable judgment and applies experience in making decisions; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators
Communicate with stakeholders and proactively manage communication for Executives; represent the executives by attending meetings in the executives’ absences
Conserve executives’ time by reading, researching, and routing correspondence; draft letters, documents, and slides; collect and analyze information; initiate telecommunications.
Respond to requests for information from students, staff and stakeholders regarding District programs, policies, procedures and regulations.
Maintain executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; maintain professional development and internal network calendars
Welcome guests and partners by greeting them, in person or on the telephone; answer or direct inquiries
Lead travel oversight, scheduling and planning
Plan and develop events, trainings, conferences and professional development sessions
Manage external travel, lodging and event partners identifying cost saving opportunities and efficiencies
Manage and develop Board of Directors with strong communication and leadership
Maintain confidence and protect operations by keeping all information confidential; respond to questions by the media and/or community
Secure information by completing database backups
Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions
Support overall office management; ensure operation of equipment by completing preventive maintenance requirements; troubleshoot malfunctions; call for repairs; evaluate new equipment and techniques and communicating with technical team
Maintain professional and technical knowledge by attending educational workshops; review professional publications; establish personal networks.
Train and provide work direction to departmental staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality
Requirements:
High school Diploma
At least 2 year of office administration experience
Exceptional oral and written communication skills
Interpersonal skills using tact, patience, and courtesy
Strong computer skills including software systems and office equipment
Strong organizational and problem-solving skills and proactive workstyle
Strong multi-tasking and prioritization skills
Ability and willingness to be available outside of the typical 8-5 business hours
Why Join the Distinctive Schools Team:
We are a collaborative team of professionals supporting each other to instill a love of learning in our students
We empower students, families and staff to contribute to our mission in a meaningful way
We make an impact in our communities by serving some of the most historically marginalized in the city
We offer a great benefits package for full time employees (Medical; Dental; Vision; PTO; 403b match, discounted gym membership, tuition reimbursement options, referral bonus)
Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.
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