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[New Job Vacancy] Mail and Document Imaging/Records Clerk job in ECFMG, (Philadelphia, PA 19104) – Jobs in Philadelphia, PA 19104

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Job Opening details:-
Company Name :-
Position Name :-
Mail and Document Imaging/Records Clerk
Company Location :-
Philadelphia, PA 19104
Job Category :- GENERAL

Full Job Description :-
ECFMG is seeking a Mail and Document Imaging/Records Clerk in the Philadelphia, PA office.
The Mail and Document Imaging/Records Clerk position maintains the proper distribution and processing of incoming and outgoing mail. Likewise, this position is responsible for preparing, scanning and indexing large volumes of documents into an electronic filing system. In addition to processing and distribution, this position is responsible for the identification of many types of educational documents as well as the data entry of information concerning receipt of courier shipments and certain applicant documents into spreadsheets and other software applications. The position is also responsible for prepping verifications, printing and mailing ECFMG Certificates and other documents using courier software and website. Performs other duties as assigned by the Supervisor.
This Mail and Document Imaging/Records Clerk earns competitive pay based on experience. We offer medical, RX, dental, and vision plans from top providers with low copays and large networks, as well as coverage for spouses, domestic partners, and children. We cover 100% of the premiums for employee dental, vision, core life, core disability, and core long-term care coverage. But that’s only the beginning; we also offer a 403(B) retirement plan with employer contributions of 12% after one year, paid holidays, paid vacations, paid sick time, voluntary time off options, flexible scheduling, telecommuting, confidential employee counseling services, a wellness program, a tuition assistance program, career growth opportunities, free parking or paid public transportation assistance and a wonderful people-centered culture that encourages work-life balance. If this sounds like the right opportunity in human resources for you, apply today!

Very good organizational skills and attention to detail, flexibility and the ability to work with large volumes of mail. Good PC skills.

Ensures the Provision of Excellent Service

Sorts and opens, reviews, and routes to the appropriate individuals/departments at ECFMG and FAIMER incoming hardcopy mail, documents and packages. For certain incoming documents, routing decisions are based on review of the materials.
Documents the destination of routed mail within the office.
Distributes sorted and routed mail, documents, and packages to internal destination.
Collects, prepares and processes outgoing mail and packages.
Provides assistance to other staff in locating mail and packages and answering department work-related inquiries.
Receives and distributes office supplies to departments and basement storage area.
Maintains inventory in supply room and basement storage area.
Communicates with vendors for shipping and tracking of mail and packages.
Moves furniture and sets up meeting rooms.
Distributes and retrieves hardcopy files to/from ECFMG staff.
Print and mail documents via courier software and website.

Contributes to an Efficient and Effective Operational Unit

Traces documents and shipments using computer spreadsheets and Internet.
Assist in training new staff.
Provides input on department procedures.
Research addresses via the internet
Emails ECFMG applicants to obtain correct mailing address
Performs other duties assigned by supervisor.

Contribute to Process Improvement Within Department

Enters data and information concerning large numbers of courier shipments in computerized spreadsheets and in various software applications, including courier shipping programs.
Prepares certain mail and documents for scanning.
Scans and indexes large volumes of documents.
Prepares large volumes of documents for scanning and indexing.


Minimum one year of mailroom work experience, or two years clerical experience in a professional setting handling large volumes of documents.


High school diploma.

This full-time position typically works 7-hour workdays, Monday – Friday, on-site.
Salary Range ($27,500 to $37,100)
Any offered salary within this band is determined based on: competency and skills, prior relevant experience, required degrees/certifications, internal equity within the organization and market competition.
If you feel that you would be right for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
A private nonprofit organization established in 1956, the Educational Council for Foreign Medical Graduates (ECFMG) is a world leader in promoting quality health care. We provide services to international physicians who want to enter the U.S. health care system and physicians working worldwide. Since our inception, we have certified more than 320,000 international medical graduates. To name just a few, we serve physicians, members of the medical education and regulatory communities, health care consumers, and researchers studying medical education and health workforce planning. Our experience in certifying International Medical Graduates (IMGs) has allowed us to develop programs that share our expertise with others involved in the assessment of physicians. Our Foundation for Advancement of International Medical Education and Research (FAIMER) division was incorporated as a nonprofit in 2000 and concentrated on creating educational opportunities for health professions educators, discovering patterns, disseminating knowledge, and developing data resources.
In recognition of the value of our employees, we strive to offer excellent benefits and an environment that emphasizes professional development and personal wellness. We were named a Top Workplaces in 2019 by!

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